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PREPARATION GUIDE / UNITED STATES

Closing a US business: filing and record handoff

Build a closure checklist covering the entity, payroll, assets and outstanding reporting. Explain whether operations ended, ownership changed or the legal entity was dissolved, because those are different events.

Preparation resource. Editorial review: November 3, 2026. This guide helps organize records and questions; it does not determine your tax position. Use the agency instructions for the relevant year and obtain advice for your circumstances.

Records to organize

Prepare the records that relate to your situation and keep the original supporting statements. Use the same filing year or clearly labelled periods so the reviewer can follow the history.

  • Closure or sale dates and agreements
  • Final payroll, vendor and asset records
  • Federal, state and local correspondence

How to use these records

List the legal entity, payroll and other tax accounts that remain open. Identify final returns, asset disposals and outstanding payments separately. Ending trading, selling assets and legally dissolving the entity are different events with different follow-up work.

The question to resolve before filing

Which final returns, account closures and remaining obligations apply to this business?

Start with the facts you can support. Identify missing statements, corrections and earlier filings instead of filling a gap with an estimate that has not been discussed. Tell the team which countries, tax years and agencies are involved so the engagement can cover the right work.

A mistake to avoid

Do not assume stopping sales automatically closes tax accounts or ends filing obligations.

A clear handoff to your preparer

  1. Label the evidence. Keep each record with its relevant year, account or activity.
  2. List open questions. Share missing information and anything that differs from the prior return.
  3. Confirm the scope. Ask which returns, disclosures and follow-up work are included before preparation begins.

Do not enter identity numbers, account numbers, verification codes or tax-document copies in a public enquiry. Use your private client portal for requested records after onboarding.

Official starting points

Use the current agency guidance and the instructions for the applicable filing year. A source link is not confirmation that a particular rule, election or claim applies to your circumstances.

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